CITY OF REPUBLIC SEPT. 17, 2007 REGULAR MEETING

Those present: Mayor Shirley A. Couse. Council Members: Linda Hall, Jim Burnside, DiAnne Hewitt, and Alex Wirt.

Guests Present were: Brandon Frick, Brenda Starkey, Bruce McAuley, Jerry Kirkham, Kate Kienast and Peter Kienast.

Employees Present were: Margo Sattler and Nick Merritt.

Mayor Couse called the meeting to order at 6:30 p.m. with the pledge of allegiance

Council reviewed the September 4, 2007 minutes. DiAnne Hewitt moved to approve the September 4, 2007 minutes. Jim Burnside seconded; motion carried.

Brandon Frick from Vision Municipal Solutions presented to Mayor and Council the new governmental accounting, payroll, receipting and billing software, the cost approximately $25,000.00 that can be paid over a 5 year payment plan with no interest.The current system used has become obsolete. Questions and discussion followed.

Mayor Couse asked for a motion for Ordinance #2007-11 repealing Ordinance #119. Tabled to the next regular meeting for corrections.

Mayor Couse asked for a motion for Resolution #2007-10, Police Certification Expense. Alex Wirt moved to approve Resolution #2007-10. Linda Hall seconded; motion carried.

Chief of Police, Nick Merritt discussed with Council about the Fire Investigation Interlocal Agreement. Discussion followed. Chief Merritt asked Council to approve Mayor Couse and himself signing the above stated agreement. DiAnne Hewitt moved to approve the Mayor and the Chief of Police signing the above stated agreement. Alex Wirt seconded; motion carried. Chief Merritt updated the Council that it is the season for bears and they are out and about, several calls have been attended to due to the bears. Chief Merritt presented a purchase order to Council for the Building Department, for certain forms that are needed the cost is approximately $48.81. DiAnne Hewitt moved to approve the purchase order. Alex Wirt seconded; motion carried. Chief Merritt presented to Council a purchase order for the Police Department for batteries needed for officer’s flashlights and for portable radios the cost is approximately $290.68. Linda Hall moved to approve the purchase order for batteries. DiAnne Hewitt seconded; motion carried. Chief Merritt discussed with Council about a possible ORV Ordinance. Discussion followed. Alex Wirt moved to table and put a notice in the newspaper setting a Public Meeting to discuss the draft ordinance for the next regular meeting October 1, 2007 at 7:00 p.m. Mayor Couse instructed the Clerk to email future drafts of ordinances and resolutions to Council members for their review and anticipated corrections. Council is to get those corrections to the Clerk prior to the meetings in order to complete these documents in a timely manner.

Clerk/Treasurer Chris Stevens presented purchase order for ink cartridges for printers and cassette audio tapes, the cost approximately $108.11.DiAnne Hewitt moved to approve the purchase order. Alex Wirt seconded; motion carried.

Bruce McAuley discussed with Council about the deer problem. Discussion followed.

Mayor Couse updated Council on the Tec Team meeting on the Pine Grove water issue held on September 12, 2007. Discussion followed.

Alex Wirt gave a draft copy of the EMS Board’s revised By Laws; he stated they will be approved at the next EMS Board regular meeting on October 11, 2007. Alex Wirt updated Council on the Republic video history walk the price is $4,500.00 with $2,250.00 paid up front. DiAnne Hewitt moved to authorize $2,250.00 be paid so the video can get started before winter comes. Jim Burnside seconded; motion carried.

Jim Burnside discussed the proposed draft ORV Ordinance, there was some public comment. Discussion followed.

Linda Hall asked Council for a budget allowance up to $25.00 when purchasing refreshments for the Tec Team meeting and other such meetings that the City holds, currently she has been paying for the refreshments out of her pocket. Alex Wirt moved to approve the above and to reimburse Linda for the last purchase. Jim Burnside seconded; motion carried.

Council reviewed a letter received into City Hall from Linda Thiele on an extension of her building permit #2005-02. Linda Hall moved to approve the extension of the building permit with payment of extension fees if extension is needed. DiAnne Hewitt seconded; Alex Wirt abstained; motion carried.

Mayor Couse asked to have a Certificate of Appreciation made to be given to Austin Roberts for the work he completed on the merry go round at Paterson Park and be given to him at the next Council meeting.

There will be a Budget workshop on 10/29/07 at 6:00 p.m. with preliminary budget to go over.

Council reviewed the August 2007 Treasurers report.

Council reviewed building permit #2007-20.

Council reviewed letters sent from and received into City Hall. Alex Wirt moved to pay payroll checks #102705-102712 in the amount of $4,360.00. DiAnne Hewitt seconded; motion carried. Linda Hall abstained.

DiAnne Hewitt moved to pay claims checks #19110-19132 in the amount of $53,160.65. Jim Burnside seconded; motion carried.

DiAnne Hewitt moved to adjourn the meeting. Alex Wirt seconded; motion carried.

Meeting adjourned at 9:20 p.m.

ATTEST: _________________________

SHIRLEY A. COUSE, Mayor

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CHRISTINE J. STEVENS, Clerk Treasurer