CITY OF REPUBLIC OCT. 20, 2008 REGULAR MEETING

Those present: Mayor Shirley A. Couse. Council Members: Linda Hall, Jim Burnside, Dave Michel, Alex Wirt and DiAnne Hewitt.

Guests Present were: Brenda Starkey, Loni Simone, Russ Foster, Judy Jeffery, Carol Bowe, Esther Merrill, Milt Chambers, Clifford Cahoon and Dan Gay.

Mayor Shirley A. Couse called the meeting to order at 6:30 p.m. with the Pledge of Allegiance.

Council reviewed the October 6, 2008 minutes. Dave Michel motioned to approve the October 6, 2008 minutes. DiAnne Hewitt seconded; motion carried.

Jim Burnside updated Council on the status of the City’s old fire trucks that the Husky Auto & Truck Museum is currently housing and would like to own. Jim stated that the one thing that he would like to see in the paperwork is that if the museum goes defunct, the city would acquire the old fire trucks back. Council agreed. The Clerk will get the paperwork started.

Milt Chamber of the Revitalization Committee, updated the Council on the remodel of the Patterson Park kitchen areas. Milt has modified the original plans to a more simplified version and showed Council the new plans. Dave Michel motioned to approve the new changes to the kitchen area. Linda Hall seconded; discussion followed. Motion carried.

Cliff Cahoon updated Council on the problems that he is still having in purchasing some land form Dan Gay in regards to a couple of Ordinances that he feels were done incorrectly. Mayor Couse stated, for the record, in Mr. Cahoon’s letter to the Council that 3 Council members were present at a school board meeting and on the site in question. There were not 3 Council members present. There were only 2 Council members, Alex Wirt and Jim Burnside and herself, the Mayor were present at the school board meeting. Mayor Couse stated that they will listen to everything that he had to say but under advice from the City’s attorney, no comment will be made from her or the Council members and this issue is being turned over to the attorney.

At 7:00 the bids for the winter sand were opened. Stotts’ Construction for $7.50 per yard and Alpine Concrete & Excavation for $8.00 per yard. It was noticed that Stotts’ bid, did not conform to the bid requirements. Dave Michel motioned to accept Stotts’ bid. DiAnne Hewitt seconded; discussion followed. Motion passed with Alex Wirt and Linda Hall voted against. Discussion followed. Dave Michel motioned to rescind his previous motion. DiAnne Hewitt seconded; discussion followed. Motion passed. Alex Wirt motioned to table the bids and to notify both bidders of problem. There was no second; motion died. Dave Michel motioned to table the bids and to find out the legalities on the bid requirements. DiAnne Hewitt seconded; discussion followed. Motion passed.

Council reviewed Resolution #2008-12, setting policy in regards to preparing for Council meetings. Alex Wirt motioned to adopt the above mentioned resolution. Linda Hall seconded; discussion followed. Motion passed.

Clerk Treasurer Margo Sattler discussed with Council about the Purchase Agreement for the antivirus for the City Hall computers. This is a continuation of the current agreement that the City has with Cascade Computer Maintenance. DiAnne Hewitt motioned to approve the above mentioned agreement. Jim Burnside seconded; discussion followed. Motion passed.

Clerk Treasurer Margo Sattler discussed with Council about voiding Checks #19763 through 19899 due to the new software system that new checks had to be purchased for. Linda Hall motioned to void the above mentioned checks. Jim Burnside seconded; discussion followed. Motion passed.

Clerk Treasurer Margo Sattler discussed with Council about setting 2 public hearings for the City of Republic Property Tax Levy and the City of Republic EMS levy. Jim Burnside motioned to set 2 public hearings for the above mentioned levies on November 3, 2008 at 7:00 pm and November 17, 2008 at 7:00 pm. Alex Wirt seconded; discussion followed. Motion passed.

Public Works Director Casey Giddings discussed with Council about the utility trailer that he had discussed at the last meeting. Jim Burnside and Casey looked at the trailer and feel that it is well worth the $900.00. Jim Burnside motioned to purchase the utility trailer for $900.00. Dave Michel seconded; discussion followed. Motion passed.

Public Works Director Casey Giddings discussed with Council about the landscaping at Hesse Park. More landscaping fabric is needed. Linda Hall motioned to approve the purchase of 3 more rolls of landscaping fabric. Jim Burnside seconded; discussion followed. Motion passed.

Council discussed flu shots for employees. Dave Michel motioned for employees to get flu shots every year. DiAnne Hewitt seconded; discussion followed. Motion carried.

Grant Administrator Linda Hall asked Council to set a public hearing for the Pine Grove Water Consolidation Project. DiAnne Hewitt motioned to set November 3, 2008 at 6:45 pm as the time and date for the public hearing for the Pine Grove Water Consolidation Project. Jim Burnside seconded; discussion followed. Motion passed.

Interim Chief of Police Bret Roberts informed Council that he has been accepted to attend first level supervision class in Richland, WA. Alex Wirt motioned to approve for Bret Roberts to attend this class, November 3-7, 2008. Dave Michel seconded; discussion followed. Motion passed. Mayor Couse read a letter of thanks from the Washington State Patrol for Bret Roberts’ assistance on a traffic stop.

Alex Wirt informed Council that quotes he had received from Let It Shine for the purchase for more DVDs with cases was incorrect and it will cost $50.00 more. Dave Michel motioned to approve the additional cost for the DVD’s and cases. Jim Burnside seconded; discussion followed. Motion passed.

Mayor Couse asked for a motion for Clerk Treasurer Margo Sattler to attend the IACC Conference in Wenatchee on November 5-7. Dave Michel motioned for Margo to attend the IACC Conference. DiAnne Hewitt seconded; discussion followed. Motion passed.

Mayor Couse read a letter of interest from Chris Villenga for the vacancy on PDA board. Linda Hall motioned to appoint Chris Villenga to the vacant position on the PDA board. Alex Wirt seconded; discussion followed. Motion carried.

Alex Wirt informed Council that he had spoken with City Attorney about the ORV Ordinance. All of Alex’s concerns had been addressed in the ordinance. Mayor Couse called for a special meeting for the ORV Ordinance to be held on November 10, 2008 at 6:00 pm.

Council reviewed letters received into and sent from City Hall.

Council reviewed Building Permit #2008-28 & 29.

Jim Burnside motioned to approve payroll checks #103002-103008 in the amount of $3,560.00. Alex Wirt seconded; motion carried. Linda Hall abstained. Jim Burnside motioned to pay claims checks #19936-19965 in the amount of $51,244.78. DiAnne Hewitt seconded; motion carried.

Alex Wirt motioned to adjourn the meeting. Dave Michel seconded; motion carried.

Meeting adjourned at 8:36 p.m.

ATTEST: _________________________

Shirley A. Couse, Mayor

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Margo Sattler, Clerk-Treasurer